Immunization Services | Hastings Prince Edward Public Health

Immunization Services

The Importance of Immunizations

Hastings Prince Edward Public Health provides immunization services to people of all ages living within Hastings and Prince Edward counties. Your age, lifestyle, high-risk conditions, type and locations of travel, and previous immunizations determine which vaccines you need to receive. You are never too old for immunization.

Hastings Prince Edward Public Health offers routine immunizations through various appointment times in Bancroft, Belleville, Picton, and Trenton. To book an appointment in Belleville please call 613-966-5500 ext. 221, to book an appointment in Trenton please call 613-394-4831, to book an appointment in Picton please call 613-966-5500 ext. 221 and to book an appointment in Bancroft please call 613-332-4555.

When certain criteria are met, all vaccines that are part of Ontario's Publicly Funded Immunization Schedule are offered at Hastings Prince Edward Public Health immunization clinics free of charge. There are some vaccine that are not publicly funded but are available at Hastings Prince Edward Public Health for a fee.

  • Influenza (Flu)
  • Pertussis
  • Pneumococcal (fee may apply)
  • Shingles (fee applies)
  • Tetanus/Diphtheria (every ten years)

What You Need to Know about the ISPA

The Immunization of School Pupils Act requires Ontario students attending school to have up-to-date immunizations. Being fully immunized protects students against diseases that can be dangerous and easily spread to others. Specifically, the Immunization of School Pupils Act (ISPA) requires students to be vaccinated against:

• Diphtheria

• Tetanus

• Polio

• Measles

• Mumps

• Rubella

• Pertussis (whooping cough)

• Varicella (chickenpox)

• Meningococcal disease

**Please note that under the ISPA, students can be suspended from school if their immunization records are not up-to-date with Public Health.

What if I decide not to immunize my child?

Statement of Medical Exemption or a Statement of Conscience or Religious Belief Affidavit for Child Care Centres or a  Statement of Conscience or Religious Belief Affidavit for JK- grade 12 must be submitted to Public Health if you decide not to immunize your child. A cover letter for daycares is also requested to accompany the exemption/affidavit. All Affidavats must be signed in the presense of a Notary Public or a Commissioner of Oaths prior to bringing the originals to a Hastings Prince Edward Public Health office to keep on file. If you are submitting a Statement of Conscience of Religious Belief for schools, you will now also be required to complete an education session offered through Public Health. Please call 613-966-5500 ext. 221 to book an education session.  Please allow one hour in total to complete the education session. 

How do You Update Immunization Records?

Immunization records and updates are not automatically provided by health care providers. When children receive their immunization(s), it is the parents responsibility to call Hastings Prince Edward Public Health at (613) 966-5500 or 1-800-267-2803, ext. 221 to update their children’s immunization records in our database. You can also take a photo or scan your child's immunization record and email it along with your child's name, date of birth and health card number to cdcimm@hpeph.ca or fax records to 613-966-8145.

NEW: Immunization Connect Ontario (ICON) Online System

You can now view and download your current immunization record online. Like your Yellow Card, only better. Keep track of immunizations by reporting them to your Public Health Unit. Submitting and obtaining records are now self-serve options for parents.
Record of TB Skin Test
The Immunization Connect Ontario (ICON) Online System does not include records of TB skin tests. If you received a TB skin test from the Health Unit’s Immunization Clinic, you can request your record by calling 613.966.5500. It may take up to 3-5 business days to receive it. If you received a TB skin test from another location, you will need to contact that office to request your record.

Immunization Record

Immunization Record


Step 1
You will require your Ontario Health Card Number (OHCN) and Ontario Immunization ID Number (OIID)
  • If submitting dates, you may only require your OHCN.
  • Call the Health Unit to get the Immunization ID Number if the system asks you for it, in order to "view" or retrieve your records (613-966-5500). Please note that you cannot ask for this ID number by email or fax.
  • If you have been out of high school for more than 15 years, you did not attend school in Ontario, or you have had a name change, you may not be in the database and will need to call the health unit to check.

Step 2
Visit the ICON Connect link and enter the OHCN and OIID numbers.
  • Enter your email address and choose a PIN # so that you can access the site at any time

Step 3
Select "View Immunizations" or "Submit Immunizations"
  • If entering the vaccine dates, always upload a picture of your record with it.
  • If downloading your record, save it on your computer as a PDF for future use.
  • Please note that students 16 years of age and older should access their own records online through ICON.

You can download a record at any time.
There will be a time delay before newly submitted information shows up on a downloaded record. Using ICON is still the quickest way to submit and retrieve records

 

What is done by Hastings Prince Edward Public Health regarding Immunization Records?

We review immunization records annually for all students attending school in our area.

  • In late fall, we send a questionnaire home to parents of students who do not have up-to-date immunizations.
  • If no information or inadequate information is provided by February, we will send out a Reminder/Questionnaire to Overdue students indicating the date the student will be suspended from school if the information is not provided.
  • If by the suspension date the student is still not up to date, Hastings Prince Edward Public Health will provide each principal with a list of student names who have a Suspension Order.  The student will not be allowed to enter school until the order has been complied with.

What immunizations are given in school?

Grade 7 immunizations (hepatitis B, HPV and meningococcal) are provided by Public Health in local schools each year. All vaccines are provided free of charge and are provided to students to protect them from these three serious diseases. 

HOW DOES THE SCHOOL PROGRAM WORK?
  • The clinic nurse will use different strategies to minimize any discomfort, like distracting your child and asking your child to relax their arm.
  • It’s possible that your child may receive up to three separate shots, one for each vaccine, during a clinic.
  • Your child will receive the vaccines in the upper arms. On clinic days, they should wear clothes that will allow easy access. The nurse will ask your child some questions about his or her health prior to vaccination.
  • If your child is absent on the day of the vaccine clinic, contact us to make other arrangements.
  • Sometimes there are minor side effects, such as pain, swelling or redness in the arm. 

How do I get more Information?

Please call our Immunization and TB Testing Line at 613-966-5513 ext. 221.

TTY: Dial 711 + (613) 966-5500 + GA (Monday to Friday from 8:30 a.m. to 4:30 p.m.)

Related Resources:

School Vaccine Information from Ontario.ca

Adverse Event Following Immunization (AEFI) -Information Fact Sheet for Parents

Why Vaccinations are a Healthy Choice for a Strong Immune System: Myths and Facts

Tips for parents for a positive immunization experience.

School Immunizations History Form