Updating Immunization Records
Immunizations are an important part of our health record. It is important to keep a copy of our records in a safe place.
In Ontario, health care providers do not automatically report immunizations to their local public health agency. Parents and guardians are responsible for reporting their child’s immunizations to Public Health. You can report your child’s immunizations using the online Immunization reporting tool ICON.
Go to the ICON site to view or update immunization records.
Reporting Your Child’s Immunizations
When reporting your child’s immunization(s), the following information will be required:
- Child’s name
- Date of birth
- Health Card number
- Name of vaccine received, date given, name of health care provider
Other Options for Updating Immunization Records
- Email copy of immunization record to cdcimm@hpeph.ca
- Fax copy of immunization record to 613-966-8145
- Phone 613-966-5500 or 1-800-267-2803, ext. 221
Record of TB Skin Test
If you attended a clinic at Hastings Prince Edward Public Health for a TB skin test, and are unable to find your record, you can obtain a new one by filling out the form Request for Record of Tuberculin Skin Test and submitting it in person or by email to CDCFax1@hpeph.ca.
Your record will be ready within 3 to 5 business days.
What does Public Health do with Immunization Records?
Public Health reviews the immunization records of all elementary and secondary school students to ensure that they meet the ISPA requirements. Parents will receive letters from HPEPH if their child’s records are not up to date or missing.
Children who do not have an up-to-date immunization record or valid exemption on file at HPEPH may be suspended from school for up to 20 school days.
Parents or caregivers are responsible for reporting to Public Health each time your child receives an immunization. Your health care provider does not report these records.
Certain immunizations are required by the Immunization of School Pupils Act. We provide reminders to parents in the fall and early winter to ensure immunizations and/or student records are up to date. If records are not updated by a designated suspension date (usually early spring), Public Health will provide each principal with a list of the students who do not have an updated record. The student will not be allowed to enter school until records are up to date.
Find out more about immunization requirements for kids in daycare and school.
Deciding not to Immunize
If you decide not to immunize your child, you must:
- Register for ISPA Exemption Education
- Please note that it may take up to 5 business days to receive a response. In order to ensure efficient service, please do not submit more than one request.
- AND complete one of the following notarized documents.
- Statement of Medical Exemption
- Statement of Conscience or Religious Belief Affidavit for JK- grade 12 (original brought to Public Health)
- Statement of Conscience or Religious Belief Affidavit for Child Care Centres along with a cover letter. (original brought to Public Health)
Affidavits must be signed in the presence of a Notary Public or a Commissioner of Oaths prior to bringing the originals to a Public Health office. Original documents must be brought to Public Health, and education must be completed before exemption is considered valid.
