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Hastings and Prince Edward Public Health
Ontario Immunization Record Card

Immunization Reporting and Records

Updating Immunization Records

Immunizations are an important part of our health record. It is important to keep a copy of our records in a safe place.

In Ontario, health care providers do not automatically report immunizations to their local public health agency. Parents and guardians are responsible for reporting their child’s immunizations to Public Health. You can report your child’s immunizations using the online Immunization reporting tool ICON.

Go to the ICON site to view or update immunization records.

Reporting Your Child’s Immunizations

When reporting your child’s immunization(s), the following information will be required:

  • Child’s name
  • Date of birth
  • Health Card number
  • Name of vaccine received, date given, name of health care provider

Other Options for Updating Immunization Records

  • Email copy of immunization record to cdcimm@hpeph.ca
  • Fax copy of immunization record to 613-966-8145
  • Phone 613-966-5500 or 1-800-267-2803, ext. 221

Record of TB Skin Test

If you attended a clinic at Hastings Prince Edward Public Health for a TB skin test, and are unable to find your record, you can obtain a new one by filling out the form Request for Record of Tuberculin Skin Test and submitting it in person or by email to CDCIMM@hpeph.ca. You may also submit a request by phone at 613-966-5500 ext. 221.

The fee for this service is:

  • $10.00 for TB Test Letter printed from electronic record
  • $20.00 for TB Test Record transcribed and signed by a nurse from paper records (before September 2017)

Your record will be ready for pick-up within 3 to 5 business days.

What does Public Health do with Immunization Records?

Public Health reviews the immunization records of all elementary and secondary school students to ensure that they meet the ISPA requirements. Parents will receive letters from HPEPH if their child’s records are not up to date or missing.

Children who do not have an up-to-date immunization record or valid exemption on file at HPEPH may be suspended from school for up to 20 school days.

Parents or caregivers are responsible for reporting to Public Health each time your child receives an immunization. Your health care provider does not report these records.

Certain immunizations are required by the Immunization of School Pupils Act. We provide reminders to parents in the fall and early winter to ensure immunizations and/or student records are up to date. If records are not updated by a designated suspension date (usually early spring), Public Health will provide each principal with a list of the students who do not have an updated record.  The student will not be allowed to enter school until records are up to date.

Find out more about immunization requirements for kids in daycare and school.

Related Resources:

Need More Information About Immunization Reporting and Records?

Call 613-966-5500 or 1-800-267-2803, ext. 221.

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We are gradually resuming in-person services at HPEPH by appointment only at this time.  Please review our Service Interruptions page for more information.

All program lines and the COVID-19 information line operate Monday to Friday from 8:30 am to 4:30 pm (excluding statutory holidays).

To assist us with our efforts to stop the spread of COVID-19, we ask anyone visiting the office for an appointment to:

  • bring a non-medical mask, physical distancing may not be possible during your appointment
  • maintain physical distance of at least 2 metres, both inside and outside the office
  • review symptoms of COVID-19, and reschedule your appointment if you have symptoms of the virus, or any other illness
  • reschedule your appointment if a family member or other close contact is ill
  • use accessible buttons to open doors, instead of handles
  • use hand sanitizer when entering and exiting the building

We have made additional changes to prevent the spread of COVID-19. If you are visiting our office for an appointment, you can be confident that we are:

  • increasing our cleaning, in alignment with heightened infection control protocols
  • considering alternatives to in-person appointments and meetings when possible
  • screening staff and visitors for symptoms of COVID-19
  • offering in-person services by appointment only to reduce traffic in office
  • ensuring staff wear masks and/or other protective equipment when seeing clients

Please continue to our website for more information about our programs and services.