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Hastings and Prince Edward Public Health
toddler girl looking at bandaid after vaccination

Immunizations in Schools

Hastings Prince Edward Public Health works in partnership with schools to protect students from vaccine preventable disease. This involves maintenance and review of student records under the Immunization of School Pupils Act (ISPA), as well as the delivery of school-based immunization clinics.

Maintenance and Review of Student Immunization Records

Under the Immunization of School Pupils Act (ISPA), Public Health is required to have an up-to-date immunization record for all students attending school.

While most students must be immunized, occasionally exemptions may be obtained for various reasons. For additional information about exemptions, visit our Daycare and School Immunizations page.

Each year, Public Health will review all elementary and secondary school students’ immunization records. Parents will receive letters from Public Health if their child’s immunization information is not up-to-date. Students who do not have up-to-date immunization records or a valid exemption on file with Public Health may be excluded from school for up to 20 days. This process may be known in schools as the ‘suspension process’.

School-based Immunization Clinics

Public Health works with local school boards to deliver hepatitis B, meningococcal and HPV immunizations to grade 7 students at their school. Immunization nurses arrange the clinics directly with each individual school.

Requirements for Room Set Up

In order to provide a safe environment for administering immunizations, it is VERY important for Public Health staff to have adequate space and seating to immunize approximately 10-15 students at one time. It is preferable for staff to be in a large room such as a library or gym, however other rooms may be suitable, as long as they are large enough and have adequate light, air flow and space. Please avoid stage areas if other activities are happening at the same times as the clinic. Tables and chairs are also required. For more information, please see our School Immunization Clinics – Required Practice Guidelines. Your assistance is appreciated to ensure the success of these clinics.

Important Supporting Documents

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We are gradually resuming in-person services at HPEPH by appointment only at this time.  Please review our Service Interruptions page for more information.

All program lines and the COVID-19 information line operate Monday to Friday from 8:30 am to 4:30 pm (excluding statutory holidays).

To assist us with our efforts to stop the spread of COVID-19, we ask anyone visiting the office for an appointment to:

  • bring a non-medical mask, physical distancing may not be possible during your appointment
  • maintain physical distance of at least 2 metres, both inside and outside the office
  • review symptoms of COVID-19, and reschedule your appointment if you have symptoms of the virus, or any other illness
  • reschedule your appointment if a family member or other close contact is ill
  • use accessible buttons to open doors, instead of handles
  • use hand sanitizer when entering and exiting the building

We have made additional changes to prevent the spread of COVID-19. If you are visiting our office for an appointment, you can be confident that we are:

  • increasing our cleaning, in alignment with heightened infection control protocols
  • considering alternatives to in-person appointments and meetings when possible
  • screening staff and visitors for symptoms of COVID-19
  • offering in-person services by appointment only to reduce traffic in office
  • ensuring staff wear masks and/or other protective equipment when seeing clients

Please continue to our website for more information about our programs and services.