Special Events & Farmers’ Markets

If you are an organizer or a food vendor at an upcoming special event (e.g. fundraisers, community/religious/service club events) or farmers’ markets, and you intend to serve food to the general public, please complete and submit the appropriate form(s) below to Hastings Prince Edward Public Health.

Event Organizers and Food Vendors

Online Applications

Submit the application through the My Health Department website. To apply, you must create an account with an email address and password. Once your account is created you will be able to view and submit application forms.

Print Applications

If a print version of the application is preferred, select the appropriate form from the list below and fax the completed application to 613-968-1461.

• Special Event/Farmers’ Market – Organizer Application (pdf)
• Special Event/Farmers’ Market – Food Vendor Notification (pdf)

Farmers’ Markets

Please review special requirements and exemptions for farmers’ markets.

Exemptions

Please note that religious organizations, service clubs, or fraternal organizations are exempt from the Food Premises Regulation, as long as they:

1. Complete and submit the Special Event/Farmers’ Market – Organizer Notification form (above).
2. Post the Notice to Patrons sign in a conspicuous place at the entrance to the premises.
3. If applicable, complete the Donors of Potentially Hazardous Food form.

Petting Zoos and Animal Exhibits

Petting zoo operators must notify Hastings Prince Edward Public Health at least 10 days prior to the event. Please print and fax or email the completed application and declaration form to 613-968-1461 or EHFax1@hpeph.ca.

• Recommendations to Prevent Disease and Injury Associated with Petting Zoos in Ontario
• Animal Exhibit Application
• Animal Exhibit Declaration